Content Overview
The Oregon Annual Withholding Tax Reconciliation Report, commonly referred to as Form WR, is an essential document for employers in Oregon. It is designed to summarize the total state withholding tax collected from employees over the previous year. For 2008, this form must be submitted by February 28, 2009, unless the business has ceased operations, in which case it is due 45 days after the final payroll. Employers must report the total Oregon tax withheld for each quarter, as well as the total amount reflected on employees' W-2s or 1099s. A critical component of the form is the calculation of any discrepancies between what was reported and what was withheld. If the total tax withheld exceeds the reported amount, the employer must pay the difference. Conversely, if there has been an overpayment, a credit can be applied to future tax obligations or requested as a refund. It is important to follow the specific instructions provided, as failure to file Form WR can result in penalties. To ensure compliance, employers should mail this form separately from their fourth quarter Form OQ and retain a copy for their records.
Similar forms
The WR Oregon form is similar to several other tax-related documents. Each of these documents serves a specific purpose in the context of tax reporting and reconciliation. Below are four documents that share similarities with the WR Oregon form:
- Form W-2: This form is used by employers to report wages paid to employees and the taxes withheld from those wages. Like the WR Oregon form, it provides a summary of tax information that is necessary for reconciling tax accounts.
- Pennsylvania Promissory Note: A legal document used to record a borrower's promise to repay a specified amount to a lender. Similar to other financial forms, it is crucial for clarity in terms of repayment and obligations. For more details and to access the form, visit promissoryform.com/blank-pennsylvania-promissory-note/.
- Form 1099: Specifically used for reporting various types of income other than wages, salaries, and tips. Similar to the WR Oregon form, it details the amount of tax withheld, which is important for reconciling the total taxes owed or credited.
- Form OQ: This form is used for reporting quarterly withholding tax amounts. It complements the WR Oregon form by providing quarterly data that is summarized in the annual reconciliation report, ensuring accurate reporting of tax liabilities.
- Form 941: This is the Employer's Quarterly Federal Tax Return, which reports income taxes, Social Security tax, and Medicare tax withheld from employee paychecks. Like the WR Oregon form, it serves to reconcile the amounts withheld and reported throughout the year.
Preview - Wr Oregon Form
FORM |
OREGON ANNUAL WITHHOLDING TAX |
2008 |
WR |
||
|
RECONCILIATION REPORT |
|
Return Due Date: February 28, 2009
Department Use Only
Date Received
Business Name
Business Identification Number (BIN)
Federal Employer Identification Number (FEIN)
Number of
•Please read the instructions on the back of this report.
•Do not send
1099 forms at a later date to reconcile their account.
Use your 2008 OQ forms. See the instructions on the back.
Tax Reported
1. |
1st Quarter |
1 |
2. |
2nd Quarter |
2 |
3. |
3rd Quarter |
3 |
4. |
4th Quarter |
4 |
5. |
Total |
5 |
6. Total Oregon tax shown on |
6 |
7. Enter the difference between box 5 and box 6 |
7 |
—If box 6 is larger than box 5, you owe tax. Pay the amount in box 7. Include a payment coupon (Form OTC) with your check.
—If box 6 is smaller than box 5, you may have a credit for the amount in box 7. If the amount in box 7 is
Explanation of difference ____________________________________________________________________________________
___________________________________________________________________________________________________________
*Include the amount of tax on your 1099s unless they have a separate account.
I certify that this report is true and correct and is iled under penalty of false swearing.
Signature |
Date |
X |
|
|
Print name |
Title |
Telephone Number |
( )
Important: Mail Form WR separately from your 4th quarter Form OQ.
Mail Form WR to: Oregon Department of Revenue
PO Box 14260
Salem OR
Please read the instructions on the back ➔
INSTRUCTIONS FOR FORM WR
Filing requirements
All Oregon employers who pay state withholding tax must file Form WR, Oregon Annual Withholding Tax Reconciliation Report. The 2008 form is due February 28, 2009. If you stop doing business during 2008 or no longer have employees, Form WR is due 45 days after your final payroll.
To amend data on Form WR, make a copy of the orig- inal Form WR and make the necessary changes on the copy. Write “Amended” at the top of the form. Attach any necessary amended OQ forms to the amended Form WR. Send your amended forms to the address shown below.
Oregon employers who fail to file Form WR may be charged a penalty of $100.
How to fill out Form WR
Write your business name and Oregon business iden- tification number (BIN) in the spaces shown. If you received a personalized booklet, your name and busi- ness identification number will be filled in. Follow the instructions below for each line number.
Line 1 through Line 4. Fill in the total Oregon tax re- ported for each quarter (use the amount from box 5B of your 2008 OQ forms).
Line 5. Total. Total amount from all quarters reported.
Line 6. Enter the total Oregon tax withheld from your employees’
Line 7. Enter the difference between line 5 (total tax paid) and line 6 (total tax shown from
If line 6 is larger than line 5, you owe additional tax (shown on line 7). If line 6 is smaller than line 5, you have overpaid your tax and have a credit. If the amount on line 7 is zero, your state withholding account balances.
Please give an explanation of the difference on the lines provided.
If you have overpaid, the credit may be applied to a future quarter. The credit may not be used for another tax program. If you want the credit refunded, send a written request, or you may use the explanation lines to request your refund.
If you owe tax, please include a payment. Do not staple or tape your payment to Form WR. Be sure to remove and retain any check stubs.
Sign and date your completed Form WR. Print your name and telephone number. Mail Form WR to:
Oregon Department of Revenue
PO Box 14260
Salem OR
— IMPORTANT —
Mail your Form WR separately from your 2008 4th quarter Form OQ.
Make a copy for your records.
Key takeaways
When filling out the WR Oregon form, keep these key takeaways in mind:
- Understand the Due Date: The form must be submitted by February 28, 2009, for the 2008 tax year.
- Separate Submission: Mail Form WR separately from your 4th quarter Form OQ to avoid processing delays.
- Accurate Reporting: Report the total Oregon tax for each quarter accurately, using the amounts from your OQ forms.
- W-2s and 1099s: Do not send W-2s or 1099s with your form, but be prepared to provide them if requested later by the Oregon Department of Revenue.
- Understand the Differences: If the total tax shown on your W-2s or 1099s is greater than what you reported, you owe additional tax. If it’s less, you may have a credit.
- Amendments: If you need to amend your form, make a copy of the original, mark it as "Amended," and attach any necessary amended OQ forms.
- Penalties: Be aware that failing to file Form WR can result in a $100 penalty, so timely submission is crucial.
By following these guidelines, you can navigate the process with greater ease and confidence.
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File Details
| Fact Name | Details |
|---|---|
| Form Purpose | Form WR is used by Oregon employers to report annual withholding tax and reconcile amounts reported on W-2s and 1099s. |
| Filing Deadline | The 2008 Form WR must be filed by February 28, 2009. If a business ceases operations, it is due 45 days after the final payroll. |
| Penalties | Employers who fail to file Form WR may face a penalty of $100. |
| Governing Law | This form is governed by Oregon state tax laws, specifically related to withholding tax requirements for employers. |
Documents used along the form
The Oregon Annual Withholding Tax Reconciliation Report (Form WR) is an important document for employers in Oregon. To ensure compliance and accurate reporting, several other forms and documents are often used alongside it. Here’s a list of related forms that you might need.
- Form OQ: This is the Oregon Quarterly Tax Report. Employers use it to report withholding taxes for each quarter. It helps track the amount of taxes withheld from employees’ wages.
- Form W-2: This form reports an employee's annual wages and the amount of taxes withheld. Employers must provide this form to their employees and the IRS by January 31 each year.
- Form 1099: This form is used to report various types of income other than wages, salaries, and tips. It is essential for independent contractors and freelancers.
- Form OTC: The Oregon Tax Payment Coupon allows employers to make payments for any tax owed. It should accompany any payments sent to the Oregon Department of Revenue.
- California Articles of Incorporation: This form is essential for businesses looking to legally incorporate in California. It provides vital information about the corporation, such as its name, structure, and purpose, marking the beginning of its legal journey. For more details, visit https://legalformspdf.com/.
- Form WR Amended: If you need to correct information on your original Form WR, this amended form allows you to make necessary changes and should be labeled as "Amended."
- Form 941: This is the Employer's Quarterly Federal Tax Return. It reports income taxes, Social Security tax, and Medicare tax withheld from employee wages.
- Form 940: This form is used to report annual Federal Unemployment Tax (FUTA). Employers must file it if they meet certain criteria regarding employee wages.
- Form DE-9: This is the California Quarterly Contribution Return and Report of Wages. It is used for reporting state payroll taxes in California, often needed by employers with employees in multiple states.
- Form 1096: This is a summary form that accompanies certain information returns like W-2s and 1099s when filed with the IRS. It summarizes the total amounts reported on those forms.
- Form 8862: This form is used to claim the Earned Income Credit after disallowance. If you were denied this credit in a previous year, you must file this form to claim it again.
These forms and documents play a crucial role in ensuring compliance with tax regulations in Oregon. Always keep copies for your records and consult a tax professional if you have any questions about your specific situation.